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CAPER Draft 4th Year Action Plan


CITY OF TULSA
DRAFT Consolidated Annual Performance and Evaluation Report (CAPER)
Fourth Year Action Plan
Program Year 2023
July 1, 2023– June 30, 2024


Executive Summary

Required by the U.S. Department of Housing and Urban Development (HUD), the Consolidated Annual Performance and Evaluation Report (CAPER) provides detailed financial and beneficiary information explaining how the City of Tulsa is carrying out its housing and community development strategies, projects, and activities, outlined in the 2020-2024 Consolidated Plan.

This year-end report summarizes the results of activities that have taken place during PY 2023. It provides information for HUD and citizens of the City of Tulsa to review funded programs and evaluate performance against established goals.

The HUD Community Development Committee (HUD CDC) identified community goals and priorities utilizing public input.  Based on this information, interested agencies submitted proposals to meet these objectives. Proposals for funding were received and per City ordinance the proposals were reviewed and scored by five reviewers. The HUD CDC reviewed the scoring and made funding recommendations to the mayor for approval. As a result, the City Council and Mayor approved 33 activities to be awarded HUD funds.

Utilizing Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), Emergency Solutions Grant (ESG) and Housing Opportunities for Persons with AIDS (HOPWA) funds, the City of Tulsa selected activities to promote Decent Housing, Create Suitable Living Environments and Economic Opportunities.

The City of Tulsa expended a total of $6,627,107 in annual entitlement funding to:

  • Serve 6,221 people through public service activities
  • Provide HOPWA services including STRMU, TBRA and Permanent Housing Placement to 291 persons with AIDS
  • Assist 106 persons with Homeless Prevention activities
  • Provide emergency shelter to 674 people
  • Assist 267 persons with Street Outreach activities
  • Create or retain 82 FTE jobs
  • Rehabilitate 132 homeowner homes
  • Assist 6 first time homebuyers
  • Rehabilitate 3 public facilities that will serve 4,588 low- and moderate-income citizens
  • Demolish 25 substandard structures

The City of Tulsa also continued to expend additional funding received through the Coronavirus Aid Relief and Economic Security Act (CARES Act) during PY23. A total of $279,299.02 of CARES Act funding was expended from July 1, 2023, through June 30, 2024.

Three projects funded with CDBG-CV and one project funded with ESG-CV expended funding during the project year to:

  • Serve 369 people through public service activities.
  • Provide Street Outreach services to 79 people.

The City has been allocated $6,477,826 in HOME-ARP Funds. To receive access to this funding, the City of Tulsa had to develop and submit a HOME-ARP Allocation Plan for HUD’s approval. On April 10, 2023, the HOME-ARP Allocation Plan was approved. The HOME-ARP Allocation Plan describes the activities that the City of Tulsa will undertake to reduce homelessness and increase housing stability within the City of Tulsa. Grants Administration has allocated 76.5% of the HOME-ARP funding to be used to create affordable rental housing units in Tulsa, with 8.5% used for HOME-ARP Supportive Services for those who are housed in these HOME-ARP units. Grants Administration anticipates allocations will be approved and projects underway by the summer of 2024.

Progress the jurisdiction has made in carrying out its strategic plan and its action plan.  91.520(a)

The City of Tulsa expended $8,778,615.71 in HUD funds during PY23.

CDBG expenditures totaled $5,409,120.47; CDBG-CV expenditures totaled $136,986.03.

ESG expenditures totaled $296,662.14; ESG-CV expenditures totaled $142,312.99.

HOME expenditures totaled $2,152,105.90.

HOPWA expenditures totaled $641,428.18.

During PY23 the City continued to work towards accomplishing the five-year goals set out in the consolidated plan. Public facility and housing projects continued to experience delays related to materials/supply shortage and higher costs and HUD Environmental Review issues.

Homeowner Rehabilitation Programs continued to see high costs for work required at each home, due to the current economic climate resulting in fewer homes completed than estimated in the Annual Action Plan. During PY23, 125 homes received emergency repairs, with an average of $6,880 spent per home. An additional eleven homes received rehabilitation services through a HOME homeowner Rehabilitation Loan program.

One CHDO HOME rehabilitation project was funded an additional $1,000,000 in PY23 for the initially funded PY22 project: Country Oaks. Country Oaks seeks to rehabilitate 11 affordable rental units and anticipates construction to start in Fall 2024. Another HOME rehabilitation was funded during PY22, Belle Arms & Southwind Apartments, and seeks to rehabilitate 22 affordable rental units and is estimated to start construction in the Fall of 2024. One Rehabilitation project of a multi-family rental development, Terrace View Apartments, completed interior construction in March 2024 and exterior construction in April 2024 and resulted in 22 rehabilitated HOME units. At the end of Program Year 2023, reporting requirements and final reimbursement was pending on Terrace View, full project completion is estimated to be in the final quarter of 2024.  In PY20, a CHDO was funded to construct and sell two Single-Family housing units in the development, Buena Vida. To further the impact of affordable housing creation in the Buena Vida development, additional funds in PY20 were awarded to the CHDO’s parent organization to construct and sell five Single-Family housing units. Buena Vida has created seven single-family homes to sell to eligible homeowners whose income is no more than 80% of the Tulsa Area Median Income. Both projects have made sufficient progress and construction was completed on the homes at various times from April 2024-June 2024. At the end of Program Year 2023, reporting requirements and final reimbursement were pending on Both Buena Vida projects, full project completion is projected for the last quarter of 2024.

One first-time home buyers Down Payment Assistance (DPA) programs expended funds during the program year. Tulsa Habitat for Humanity assisted 8 households with DPA funding during PY23, but only 6 were drawn down in IDIS by the end of Program Year 2023, the two completed but not drawn will be reported as an accomplishment for PY24. Additionally, a contract amendment was executed for this program to fully expend their PY23 funding by December 31, 2025.

CDBG CARES Act funding was used for public service activities, providing services such as emergency shelter and legal aid to 369 persons. ESG CARES Act funding continued to be used for street outreach activities serving 79 persons.

Expenditures By Grant

 

Entitlement

CARES Act

Total

CDBG

53%

49%

63%

HOME

33%

N/A

25%

ESG

4%

51%

5%

HOPWA

10%

N/A

7%

 

Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives.  91.520(g)

Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.

Goal

Category

Source / Amount

Indicator

Unit of Measure

Expected Strategic Plan

Actual Strategic Plan

Percent Complete

Expected Program Year

Actual Program Year

Percent Complete

Acquisition and New Construction of Housing

Affordable Housing

HOME:
$0

Rental units constructed

Household Housing Unit

10

16

160%

0

0

N/A

Acquisition and New Construction of Housing

Affordable Housing

HOME:
$0

Homeowner Housing Added

Household Housing Unit

17

0

0%

0

0

0%

Acquisition and New Construction of Housing

Affordable Housing

HOME: $57,000
CDBG: $0

Direct Financial Assistance to Homebuyers

Households Assisted

160

64

40%

25

6

24%

Housing Rehabilitation

Affordable Housing

HOME:
$823,740

Rental units rehabilitated

Household Housing Unit

97

104

107%

28

0

0%

Housing Rehabilitation

Affordable Housing

CDBG: $984,311
HOME: $359,805

Homeowner Housing Rehabilitated

Household Housing Unit

990

700

71%

172

132

77%

Essential Services (Public Services)

Non-Housing Community Development

CDBG: $359,166

HOPWA: $198,217

Public service activities other than Low/Moderate Income Housing Benefit

Persons Assisted

50,000

40,097

80%

6,312

6,221

99%

Emergency Shelter

Homeless

ESG: $143,452

Homeless Person Overnight Shelter

Persons Assisted

15,600

3,628

23%

2,975

674

23%

Economic Development

Non-Housing Community Development

CDBG: $2,234,729

Jobs created/retained

Jobs

225

289

128%

45

82

182%

Economic Development

Non-Housing Community Development

CDBG: $0

Businesses assisted

Businesses Assisted

50

83

166%

10

0

0%

Public Facilities and Infrastructure Improvements

Non-Housing Community Development

CDBG: $1,160,393

Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit

Persons Assisted

50,000

83,726

167%

4,941

4,588

93%

Rental Housing Subsidies

Affordable Housing

HOPWA: $284,640
ESG:
$47,182

Tenant-based rental assistance / Rapid Rehousing

Households Assisted

400

800

200%

53

254

479%

Housing Subsidies

Affordable Housing

HOPWA: $110,046
ESG: $17,681

Homelessness Prevention

Persons Assisted

1,584

611

39%

108

105

97%

Clearance and Demolition

Clearance or demolition of substandard structures and hazardous contaminants.

CDBG: $185,302

Buildings Demolished

Buildings

208

120

58%

40

25

63%

Table 1 - Accomplishments – Program Year & Strategic Plan to Date

Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.

The City of Tulsa identified seven priorities in its Consolidated Plan. These priorities are: 1) Housing Acquisition, Construction and Rehabilitation 2) Essential Services (Public Services), 3) Homeless/Special Populations, 4) Economic Development, 5) Public Facilities and Infrastructure Improvements, 6) Housing Subsidies/Assistance, and 7) Demolition of Substandard Buildings. All activities are tied to one of HUD’s specific performance objectives of Creating Suitable Living Environments, Providing Decent Housing, or Creating Economic Opportunities. During Program Year 2023 the City of Tulsa expended $7,857,056 of PY 2023 funds, carryover funds and revolving loan funds, on activities and projects excluding general administration and Homeless Management Information System (HMIS) data collection. Ten activities expended $3,737,415 to support Decent Housing, twenty-three activities expended $1,884,913 to Create Suitable Living Environments, and one activity expended $2,234,729 to Create Economic Opportunities.

 

In CARES Act funding, the City of Tulsa expended $240,561 on activities and projects excluding general administration and Homeless Management Information System (HMIS) data collection. Four activities expended $240,561 to create Suitable Living Environments.

Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a)

Race

CDBG

HOME

ESG

HOPWA

White

3,445

1

516

226

Black or African American

1,487

 

9

257

111

Asian

69

0

9

6

American Indian/Alaskan Native

401

0

83

7

Native Hawaiian/Other Pacific Islander

30

0

4

1

Total

5,432

10

869

351

Ethnicity:

 

 

 

 

Hispanic

591

1

45

38

Not Hispanic

4,841

9

824

313

Table 2 – Table of assistance to racial and ethnic populations by source of funds

Narrative

Table 2 data does not include all race types reported in IDIS and therefore does not represent the total families served. A table showing the total number of people served during PY23 is included below. See Appendix Section 4 for additional reports for each individual grant.   

The following table shows the total PY23 racial data (not including sidewalks and the Choice Neighborhoods Program).

 

Race

CDBG

HOME

ESG

HOPWA

ESG-CV

CDBG-CV

White

3,445

1

516

226

38

113

Black or African American

1,487

9

257

111

14

172

Asian

69

0

9

6

0

1

American Indian/Alaskan Native

401

0

83

39

7

22

Native Hawaiian/Other Pacific Islander

30

0

4

1

0

2

American Indian/Alaskan Native & White

54

0

77

0

11

14

Asian & White

3

0

3

0

1

0

Black/African American & White

29

0

24

0

1

2

Amer. Indian/Alaskan Native & Black/African Amer.

36

2

15

0

5

9

Other multi-racial

753

1

45

3

2

34

Client refused/Client doesn’t know:

 

0

 

 

0

 

Null: 9

 

0

14

 

0

 

Totals

6,307

13

1,047

386

79

369

Ethnicity:

 

 

 

 

 

 

Hispanic

1,009

1

83

38

5

37

Not Hispanic

5,298

12

950

348

74

332

Identify the resources made available

Source of Funds

Source

Resources Made Available

Amount Expended During Program Year

CDBG

Federal

$6,456,357.49

$5,409,120.47

HOME

Federal

$2,247,530.38

$2,152,105.90

HOPWA

Federal

$800,571.00

$641,428.18

ESG

Federal

$309,822.00

$296,662.14

Table 3 – Resources Made Available

Narrative

The expected amount available in Table 3 is the amount included in the PY 2023 Annual Action Plan.

CARES Act funding for CDBG and ESG are also being reported. Amendments to the PY19 Annual Action Plan included these additional resources.

The CDBG-CV allocation was $4,972,954, of which $136,986.03 was expended during the PY23 program year and the ESG-CV allocation is $5,151,657, of which $142,312.99 was expended during the PY23 program year.

Source of Funds

Source

Resources Made Available

Amount Expended During Program Year

CDBG-CV

Federal

$4,972,954

$136,986.03

ESG-CV

Federal

$5,151,657

$142,312.99

 

Identify the geographic distribution and location of investments

This information will be available in the final CAPER.

Target Area

Planned Percentage of Allocation

Actual Percentage of Allocation

Narrative Description

Peoria Bus Rapid Transit Route

 

 

To be included in the Final CAPER

11th Street Bus Rapid Transit Route

 

 

To be included in the Final CAPER

Citywide

 

 

To be included in the Final CAPER

Table 4 – Identify the geographic distribution and location of investments

Narrative

Previously most of the low and moderate income (LMI) census tracts were in the north quadrant of the city and this area was targeted during the last Consolidated Plan. New census data, gathered during the development of the Consolidated Plan, showed a sharp rise in the number of LMI census tracts throughout the city as a whole and this is the basis for targeting specific geographical locations within the jurisdiction. In the development of the Consolidated Plan, two target areas were defined and approved. Along these two bus route corridors, there is a high level of poverty and unemployment, but also areas available where new investments and revitalization can occur. Except for a small portion of the Peoria Bus Rapid Transit Route target area, all are identified as LMI census tracts. 

Of all the HUD funds expended during this program year, approximately 8% were spent on activities that were identified to serve beneficiaries located within the designated target areas. This figure does not include CDBG Public Service activities, ESG Street outreach, Rapid Rehousing and Homelessness Prevention activities and HOPWA activities that provided services to all eligible Tulsa citizens, such as emergency shelter and crisis management services. 

Leveraging

Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.

The federal, state, and local resources available to address the needs identified in the plan included federal formula grant funds under CDBG, ESG, HOME, and HOPWA. The local Continuum of Care (CoC) also awarded grant funds under the competitive McKinney-Vento Homeless Assistance Act. These funds were leveraged with the City's general funds, ESG match dollars, various state and county sources, local nonprofit resources, and private foundation grants.

Public service projects concentrated efforts to address the needs of families, children, and youth in high-risk populations, consistent with the identified priority needs. Use of CDBG and ESG funds leveraged other nonprofit resources and private foundation funds to assist low-income persons.

Physical expansion and/or improvement projects used a combination of funds including, but not limited to, CDBG, city general funds, nonprofit fundraising, and private foundation funds to enhance selected projects. 

Since matching funds are not required for CDBG, the City Council considered projects that included leveraged funds to support CDBG dollars. For the projects selected for funding, over $26 million of leveraged resources enhanced the use of CDBG dollars.

HOME Match: The sources of matching contributions for HOME funds were from non-federal contributions and the City. The City of Tulsa requires subrecipients, housing developers, and CHDOs to provide up to a 25% match. The match liability for the City of Tulsa was reduced to 0% again this year. Banked match is available if grant recipients are not able to generate the required match. The City of Tulsa had $11.3 million in excess match at the beginning of the program year on July 1, 2023. After the match contributions were received and the liability deducted, the City has a match balance of [TO BE INSERTED IN THE FINAL CAPER] .

Emergency Solutions Grant Match: The jurisdiction fulfilled the ESG requirement of a matching contribution equal to the grant program funds. Each organization provided matching funds equal to the amount of funds expended. This stipulation is included in each written agreement. Documentation of match is required when each subrecipient submits a request for funds. The City of Tulsa provided in-kind administrative expenditures, as necessary, to match administrative funds received.

With the implementation of HUD waivers available for ESG-CV, projects and administrative expenditures were not required to provide matching funds equal to the amount of funds expended.

The City did not identify any publicly owned land and property that could be used to address the needs identified for PY 2023.


The Fiscal Year Summary-HOME Match Table 5 will be fully reported on in the Final CAPER.

Fiscal Year Summary – HOME Match

1. Excess match from prior Federal fiscal year

11,333,552

2. Match contributed during current Federal fiscal year

0

3. Total match available for current Federal fiscal year (Line 1 plus Line 2)

0

4. Match liability for current Federal fiscal year

0

5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4)

0

Table 5 – Fiscal Year Summary - HOME Match Report

Match Contribution for the Federal Fiscal Year

Project No. or Other ID

Date of Contribution

Cash

(non-Federal sources)

Foregone Taxes, Fees, Charges

Appraised Land/Real Property

Required Infrastructure

Site Preparation, Construction Materials, Donated labor

Bond Financing

Total Match

Habitat for Humanity- DPA (This will be reported in the final CAPER)

 

 

 

 

 

 

 

 

Table 6 – Match Contribution for the Federal Fiscal Year


HOME MBE/WBE report

No Program Income was incurred during the Program Year.

Program Income – Enter the program amounts for the reporting period

Balance on hand at beginning of reporting period

$0

Amount received during reporting period

$0.00

Total amount expended during reporting period

$0.00

Amount expended for TBRA

$0

Balance on hand at end of reporting period

$0.00

Table 7 – Program Income

Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period

 

 

Total

Minority Business Enterprises

White Non-Hispanic

Alaskan Native or American Indian

Asian or Pacific Islander

Black Non-Hispanic

Hispanic

             

 

Contracts

 

 

 

 

 

 

 

Dollar Amount

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

Number

0

0

0

0

0

0

 

Sub-Contracts

 

 

 

 

 

 

 

Number

0

0

0

0

0

0

Dollar Amount

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

 

 

 

Total

Women Business Enterprises

Male

 

Contracts

 

 

 

 

Dollar Amount

$0.00

$0.00

$0.00

Number

0

0

0

 

Sub-Contracts

 

 

 

 

Number

0

0

0

Dollar Amount

$0.00

$0.00

$0.00

 

Table 8 – Minority Business and Women Business Enterprises

 

Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted

 

 

Total

Minority Property Owners

White Non-Hispanic

Alaskan Native or American Indian

Asian or Pacific Islander

Black Non-Hispanic

Hispanic

Number

0

0

0

0

0

0

Dollar Amount

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

Table 9 – Minority Owners of Rental Property

Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition

 

Number

Cost

 

Parcels Acquired

0

$0.00

Businesses Displaced

0

$0.00

Nonprofit Organizations Displaced

0

$0.00

Households Temporarily Relocated, not Displaced

0

$0.00

 

Households Displaced

Total

Minority Property Enterprises

White Non-Hispanic

Alaskan Native or American Indian

Asian or Pacific Islander

Black Non-Hispanic

Hispanic

Number

0

0

0

0

0

0

Cost

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

Tab

Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.

 

One-Year Goal

Actual

Number of homeless households to be provided affordable housing units

180

254

Number of non-homeless households to be provided affordable housing units

307

243

Number of special-needs households to be provided affordable housing units

20

25

Total

507

522

Table 11 – Number of Households

 

One-Year Goal

Actual

Number of households supported through rental assistance

290

359

Number of households supported through the production of new units

0

0

Number of households supported through the rehab of existing units

192

157

Number of households supported through the acquisition of existing units

25

6

Total

507

522

Table 12 – Number of Households Supported

 

Discuss the difference between goals and outcomes and problems encountered in meeting these goals.

Typical of HOME-funded housing development is that outcomes are not produced in the same program year as funds are awarded.

MHAOK was allocated $892,828 in PY21 for the major rehabilitation of the multi-family rental development, Terrace View Apartments. Terrace View’s performance period is July 1, 2021, through July 31, 2024, and resulted in 22 Home-assisted units. Construction completion was accomplished by the performance period; however, reporting requirements and final draws have not yet been completed and are projected to occur by the last quarter of 2024.

In PY20, the Community Housing Development Organization (CHDO), Habitat Housing, Inc. DBA Boomtown Development Co. was awarded $275,000 for constructing and selling two Single-Family housing units in the development, Buena Vida. To further the impact of affordable housing creation in the Buena Vida development, additional funds in PY20 were awarded to the CHDO’s parent organization to construct and sell five Single-Family housing units. Buena Vida has created seven single-family homes to sell to eligible homeowners whose income is no more than 80% of the Tulsa Area Median Income. Both projects have made sufficient progress and construction was completed on the homes at various times from April 2024-June 2024. At the end of Program Year 2023, reporting requirements and final reimbursement were pending on Both Buena Vida projects, full project completion is projected for the last quarter of 2024.

Tulsa Habitat also used $57,000 in PY23 HOME funds to assist 8 households to purchase their first home. Two of these eight households were not drawn down in time for the end of the Program Year, officially achieving 6 homebuyers being assisted in PY23.

The City of Tulsa Working in Neighborhoods Department (WIN) utilized both HOME and CDBG funds to provide homeowner rehabilitation programs. The CDBG Homeowner Repair program served 125 homeowners, providing necessary safety and sanitary improvements. The HOME Homeowner Rehabilitation Loan Program provided substantial rehabilitation to houses for 7 homeowners.

Family Safety Center, Inc, used ESG funds to provide Homeless Prevention assistance to 25 persons. 

See Appendix Section 4 for additional ESG and ESG-CV reporting data. 

Discuss how these outcomes will impact future annual action plans.

Once completed, projects currently under construction will add more affordable housing units in the Tulsa area. One of the biggest delays for major projects is caused by the time it takes to secure all the necessary financing before the projects can get underway. Additionally, minor rehabilitation projects have resulted in an increased cost per home which has affected the number of households served, exacerbated by the shortage of available qualified contractors. The city continues to try and find ways to help increase the availability of quality affordable housing over the next several years. In March 2023, Tulsa’s first independent study of Tulsa’s housing crisis, conducted by Development Strategies and Homebase, was published and prepared for Housing Solutions and was supported by the City of Tulsa and will be a beneficial study to consider in the creation of future annual action plans. An Affordable Housing Trust Fund was established in February 2021 and is aligned with the City’s Affordable Housing Strategy to endeavor to create an economically thriving, inclusive community with quality housing opportunities for all residents. Additionally, as of April 9, 2024, the Mayor/Council Housing, Homelessness, and Mental Health (3H) Task Force has released its Path to Home recommendations, which include four goals and 33 actions to address community needs, where Housing Production and Preservation is the first goal.

 

Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.

Number of Persons Served

CDBG Actual

HOME Actual

Extremely Low-income

91

6

Low-income

34

2

Moderate-income

0

5

Total

125

13

Table 13 – Number of Persons Served

 

Narrative

On March 1, 2023, Tulsa’s first independent study of Tulsa’s housing crisis, conducted by Development Strategies and Homebase, was published and prepared for Housing Solutions: https://www.housingsolutionstulsa.org/tulsa-housing-study / . This study was supported by the City of Tulsa, Partner Tulsa, Downtown Tulsa Partnership and Tulsa Housing Authority. This study summarized the following:

  1. Housing is needed in Tulsa across the affordability spectrum
  2. There is no single solution or strategy that will make it possible to meet demand
  3. More than half of housing demand is for units at or below 100% average median income.
  4. Meeting demand will not solve all of Tulsa’s housing challenges.

The total 10-year demand broken down by affordability in areas that HUD funding could help address is as follows:

  • Extremely Low Income (<30% AMI or <$20,000)- 2,160 units
  • Very Low Income (30% AMI to 50% AMI or $20,000 to $30,000)- 1,790 units
  • Low Income (50% to 80$ AMI or $33,000 to $54,000)- 2,290 units

Additional activities to address the need for decent, affordable housing have been funded during PY23.

Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:

Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs

One street outreach program for unsheltered persons was funded with PY23 entitlement funds. Also, a portion of ESG-CV funding was provided to the same agency to provide street outreach activities during the program year. The Housing Solutions’ outreach program operates using a Housing First approach with an emphasis on services that support self-sufficiency, such as obtaining vital records, accesses to resources such as health care, transportation, and applicable public benefits (e.g. Social Security, SNAP, housing vouchers, Veteran benefits), while trying to find creative solutions to connect them to housing resources.

A total of 267 unsheltered persons were assisted with street outreach services during PY23 funded with ESG funds.

A total of 79 unsheltered persons received street outreach services during the program year through programs funded by ESG-CV dollars.

In addition to the efforts of the funded agency there are also outreach programs organized locally by faith-based organizations and other non-profit organizations. Housing Solutions works with other local organizations to coordinate street outreach for people living in unsheltered situations across Tulsa County. All ESG and CoC-funded outreach programs utilize the local Coordinated Entry System to assess and prioritize participants for housing placement. In addition, the outreach teams come together each year to perform the Point-in-Time count survey of the unsheltered population. One survey question asks each person what services are currently needed. The top three responses provided by the unsheltered population this year were housing and shelter, health services, and case management.

Addressing the emergency shelter and transitional housing needs of homeless persons

A portion of the Emergency Solutions Grant (ESG) funds were utilized by the City of Tulsa for shelter operations and/or services at Domestic Violence Intervention Services (DVIS), Tulsa Day Center (TDC), Legal Aid Services of Oklahoma, and Youth Services of Tulsa (YST). In addition, CDBG funds were provided to DVIS, TDC, and YST to provide services, counseling, case management, and basic needs to those experiencing homelessness or those at risk of homelessness.

During the program period, the ESG-funded DVIS shelter provided shelter to 39 persons. Clients unable to be served were referred to other area shelters. The CDBG-funded Court Advocacy Program provided services to 678 survivors of domestic and sexual violence. Due to the nature of the client’s situation no exit data was collected.

TDC provided shelter and essential services to homeless persons by using ESG funds for operational expenses. During the program year 373 unduplicated clients stayed in the night shelter. In addition to shelter, 5,141 Individuals also had access to various services including food and clothing, case management, laundry, shower and restroom facilities, medical services, bus tokens and access to telephones and the internet. TDC also used CDBG funds for salary costs for the free nurses’ clinic located in the shelter. The clinic provided medical services to 2,037 persons during the program year, exceeding the projected goal of 1,600. As a result of the services provided, 403 emergency room visits were averted.

YST utilized ESG funds to operate Oklahoma’s largest shelter for adolescents. In PY 2023, the shelter served a total of 147 adolescent youth. The shelter program now has a full-time counselor at the shelter to address the increasing emotional/mental health challenges of the youth staying at the shelter. They also offer on-site psychiatric services through the OSU Health Sciences Center, Department of Psychiatry and Behavior Sciences. During the year 47 (32%) of the youth exited the shelter to transitional or permanent housing. The CDBG-funded Transitional Living Program was able to serve 92 youth, with 31% successfully completing the program and 100% housed by the end of the program year. Eighty-one percent of Clients exiting the program continued to live successfully on their own at six months, with 36% engaged in job training or school and 60% employed. Of the remaining program participants 68% were still receiving services at the end of the project year.        

The ESG-funded Homeless Legal Assistance Program operated by Legal Aid Services of Oklahoma (LASO) assisted a total of 115 persons, of which 42 people were assisted in applying for or appealing denials of Social Security benefits. Four people received monthly income from the Social Security Administration for an average monthly amount of $939.25 and three people received backpay awards in the total amount of $66,139 due to LASO’s assistance. LASO was able to advise 47 people about replacing missing identification papers and able to obtain 13 birth certificates for those persons thus removing barriers to employment and housing. An additional 10 people received legal assistance with tax issues, consumer debt issues and family law matters.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are:  likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions);  and,  receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

In an effort to prevent homelessness, the City of Tulsa and the Continuum of Care focus on five primary preventative services offered by various provider organizations including:

  • Mortgage /Rental assistance.
  • Utility assistance.
  • Eviction prevention.
  • Counseling/advocacy.
  • Mediation.
  • Housing Stability Services; and
  • Legal assistance

The Landlord Tenant Resource Center (LTRC), a division of the CoC lead agency, Housing Solutions, continued its efforts to make homelessness rare, brief, and non-recurring within our community by offering access to resources and education related to eviction diversion and prevention. The LTRC focuses on stopping homelessness before it begins by working to provide support and information that may help community members stay safe and stably housed. Highlights from this work include:

(1) the Tulsa's Eviction Diversion Program called the Social Services Hub (Hub). Opened in 2021, the HUB operates in conjunction with the Tulsa County Forcible Entry Docket also known as the Eviction Docket. Open Monday-Thursday from 1:00pm-4:30pm at Iron Gate, the Hub has served over 6,300 unique individuals during the program year.

(2) Holding "onsite" events at the request of community landlords to bring the mobile unit, staff, and resources to meet the tenants and landlords where they are.

(3) Participating in community-wide events like the Expungement Expo, Tulsa PRIDE, and the newly launched Just Home program events, and.

(4) Producing plain language resources in both English and Spanish to inform landlords and tenants about the availability of resources/programs, rights and responsibilities education, and court navigation.

PY23 ESG funds were used by Family Safety Center for Homelessness Prevention services.  ESG funds assisted 25 persons.

Tulsa CARES (TC) provided housing services in the form of short-term rent, mortgage and utility assistance, tenant-based rental assistance, permanent housing placement and supportive services with HOPWA funds as outlined in the HOPWA CAPER which can be found in the appendix (See Section 4 – Additional Reports).

The Community Service Council (CSC) also operates the 2-1-1 Help Line providing referrals to multiple organizations that provide services to help people remain housed. No grant funds were awarded to this agency during PY23.

Publicly funded institutions and systems of care are overseen by the State of Oklahoma. Discharge policies and practices are managed by the designated State agency.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again

YST used CDBG funds to partially fund a transitional housing program that served 92 unaccompanied youth ages 17-22. 31% successfully completing the program and 100% of those remained housed by the end of the program year. Eighty-one percent of Clients exiting the program continued to live successfully on their own at six months, with 36% engaged in job training or school and 60% employed. Of the remaining program participants 68% were still receiving services at the end of the project year.  

Actions taken to address the needs of public housing

No PY 2023 funds were allocated to projects directly relating to addressing public housing needs. Funds were allocated to the City of Tulsa Engineering Department to provide infrastructure improvements as part of the ongoing Tulsa Housing Authority River West project. River West, funded through the HUD Choice Neighborhood program. Additional information on this project is provided below.

Actions taken to encourage public housing residents to become more involved in management and participate in homeownership

*Additional information in this section will be reported on in the Final CAPER.

THA operated Community Centers at all its public housing apartment communities. Each center was staffed by THA Social Service Coordinators (SSC) that assisted all residents in connecting with partnering agencies and organizations in achieving their individual health, educational and employment goals to ultimately break the cycle of generational poverty. Personal barriers that prevent self-sufficiency may include clothing, transportation, childcare and chronic health conditions. Once those barriers are addressed, the SSC assists residents in connecting with partner agencies and organizations to obtain a high school diploma/GED, technical training, higher education or whatever may be necessary to help the residents become self-sufficient.

Residents of THA communities were actively involved in the planning and development of programs for their communities.  The Resident Associations meet monthly to discuss concerns as well as plan events and activities for their communities.  Each Association has a set of by-laws that have been voted on and approved by the members that outline how their association will operate.  Training that includes job duties, parliamentarian procedures, communication and financial bookkeeping was provided to all Resident Association officers.

In 2018, THA was awarded a $30mm U.S. Department of Housing and Urban Development’s Choice Neighborhoods Implementation Grant that will leverage other public and private funds to revitalize Riverview Park Apartments, a THA public housing property, and Brightwaters Apartments, a HUD subsidized Section 8 property, along with investing in improvements to West Tulsa Park, establishing a neighborhood grocery store, and piloting new programs with local agencies to strengthen resident and community growth within health and wellness, employment and self-sufficiency and educational attainment. The Choice Neighborhood Program provides one-on-one case management for all 390 families in Riverview and Brightwaters for the entirety of the grant period as well as increased mobility counseling as families are relocated during construction to ensure their ability to return to the new units, using their first right to return. Phases I, II, and III are complete and leased. Phase IV remains under construction, and Phase V and VI were initiated during the program year. The project is scheduled for completion in September 2024.

In 2018, THA received approval to proceed with a portfolio wide conversion through the Rental Assistance Demonstration (RAD), transferring fee simple ownership of the 13 public housing properties from HUD to THA via the RAD project-based rental assistance program. Residents are engaged throughout the conversation process to provide information on the new structure, provide input on any planned renovations and to understand the choice mobility voucher option that is made available to them one year after conversion. THA has continued work on the RADS conversions during the program year.

In 2019, THA completed comprehensive, community led master planning for the redevelopment of Comanche Park Apartments. The THA Board of Commissioners approved the final plan in November 2019, with redevelopment calling for the replacement of the existing 271 subsidized units with over 400 mixed-income apartments across a range of housing types; neighborhood sized retail/commercial spaces; a centralized park space and overall improvements to site connectivity and infrastructure. Through this new planned mixed-income community, residents were engaged in identifying both housing and non-housing uses, as well as were vocal in ensuring the development included opportunities for home ownership. With such input, the final phase will include 8 single family homes made available both for existing and new residents. In February 2022, THA, in partnership with the City of Tulsa, applied for a FY21 Choice Neighborhoods Implementation Grant, and was announced as a finalist for that grant on May 25, 2022. In September 2022, THA was one of four communities selected approved for funding. THA will receive $50million in Choice Neighborhood Initiative funding that forms part of a $190m multi-year investment to transform an area of Tulsa in critical need of quality affordable housing. Demolition of the existing property was completed in 2023. Construction of new housing is scheduled to begin in 2024.

Actions taken to aid troubled PHAs

The Housing Authority of the City of Tulsa is not designated as troubled.

Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i)

The Tulsa Planning Office continues to implement and amend the Zoning Code, which came into effect on January 1, 2016. The Zoning Code supports diverse, affordable housing opportunities including various lot size options for single-family homes and the introduction of new housing types such as mixed-use buildings, cottage homes, patio homes and multi-unit houses. These housing types are allowed in certain districts and can introduce density and affordability, while remaining compatible with nearby single-family neighborhoods.

After a 15-month process of development and community input, citywide changes to the zoning code and the new Neighborhood Infill Overlay (Section 20.080 of the Tulsa Zoning Code) took effect in December 2021. Both sets of amendments aim to reduce barriers to housing options. The regulations and boundaries of the Neighborhood Infill Overlay were developed by a staff working group and refined from input received during meetings with neighborhood residents, local builders, licensed architects, and various City officials.

The overlay allows up to six dwelling units to be constructed on a single residential lot by right, plus accessory dwelling units. The building types allowed include duplex, multi-unit house (triplex, quadplex), townhouse, cottage court, and apartment/condo. The overlay also reduces minimum lot sizes, reduces parking requirements by 50%, reduces minimum open space requirements, and reduces minimum street, side, and rear setback and lot width requirements to fit the predominant narrow lot pattern of these older neighborhoods, which will make these lots buildable by right for the first time in more than 50 years. Eliminating the need to seek special permission to construct these housing types will reduce uncertainty for builders and is anticipated to increase the development of affordable housing options. Neighborhoods and city councilors in other parts of Tulsa have already inquired about expanding the overlay or implementing similar measures to encourage this type of development in their areas of the city.

Citywide changes to the zoning code also focus on lot and building regulations, reducing the lot area requirements for duplexes and cottage house developments, lot widths for duplexes and townhouses, and the required street setback in Residential-Multifamily zoning districts. Both the overlay and citywide changes stem from recommendations in a 2020 housing study and strategy.

Additional steps to facilitate the development of affordable missing middle housing are in the exploration stage, including the potential development of a program that offers pre-approved building plans for certain housing types, which would reduce uncertainty, architectural fees, and processing time for permits for home builders, while ensuring predictability and compatibility for neighborhood residents.

The Tulsa Planning Office is also leading the update to the City of Tulsa’s comprehensive plan, planitulsa. Recommendations from the City of Tulsa’s Affordable Housing Strategy are being incorporated into planitulsa and are being combined with input from the public and subject matter experts about how Tulsa can build and maintain strong neighborhoods. The recommendations will set the stage for modifications to regulatory documents associated with development activities in the city, such as the Zoning Code, Subdivision Regulations, and Building Codes. Further insight into potential regulatory limitations will be gathered through a series of roundtable discussions with organizations that work through the permitting processes of the City as they develop properties. These insights will inform recommendations to make the permitting process more consistent, transparent, and predictable.

On March 1, 2023, Tulsa’s first independent study of Tulsa’s housing crisis, conducted by Development Strategies and Homebase, was published and prepared for Housing Solutions: https://www.housingsolutionstulsa.org/tulsa-housing-study/. This study was supported by the City of Tulsa, Partner Tulsa, Downtown Tulsa Partnership and Tulsa Housing Authority. This study summarized the following:

  1. Housing is needed in Tulsa across the affordability spectrum
  2. There is no single solution or strategy that will make it possible to meet demand
  3. More than half of housing demand is for units at or below 100% average median income.
  4. Meeting demand will not solve all of Tulsa’s housing challenges.

The total 10-year demand broken down by affordability in areas that HUD funding could help address is as follows:

  • Extremely Low Income (<30% AMI or <$20,000)- 2,160 units
  • Very Low Income (30% AMI to 50% AMI or $20,000 to $30,000)- 1,790 units
  • Low Income (50% to 80$ AMI or $33,000 to $54,000)- 2,290 units

Actions taken to address obstacles to meeting underserved needs.  91.220(k); 91.320(j)

In PY 2023, the City of Tulsa provided funds to 20 external agencies and 4 city departments to conduct 33 activities. By awarding funds to a variety of agencies and multiple activities, the City assisted in addressing obstacles to meet the underserved needs of the community. In addition, Tulsa CARES utilized HOPWA funds to support people with HIV/AIDS.

CDBG funds were used to provide public service activities to 5,835 persons. These activities served children and youth, battered persons, and abused and neglected children. The funds also assisted people with transportation needs, employment/training programs, and health services. ESG funds were used for Homelessness Prevention assistance was provided to 106 persons, and Shelter and Services were utilized by 674 persons. HOPWA funds served a total of 386 people, with housing assistance and/or support services.

Two public facilities and improvement projects received funding during PY23 and are scheduled to begin in 2024. Projects are expected to be completed in 2025.

Through an economic development activity for small business loans, 82 FTE jobs were created or retained, and 14 businesses were assisted. 74 of the jobs created or retained were filled by low- and moderate-income persons.

Additionally, CDBG funds were utilized to demolish 25 dilapidated structures.

Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j)

All programs that provided rehabilitation to owner-occupied homes inspected each house built prior to 1978 for lead-based paint (LBP) hazards using a Certified LBP inspector or risk assessor. In homes where an inspection confirmed the presence of LBP (or it was presumed), all contractors were required to implement safe work practices during the rehabilitation work in accordance with HUD’s Lead-Safe Housing Rule. The City’s Working in Neighborhood Department prequalified contractors to work on HUD-funded projects and all were trained in lead-safe work practices. 

Grants Administration includes additional measures to ensure specific grant-funded activities comply with LBP regulations. Additional language is included in subrecipient agreements for projects where rehabilitation work occurs, requiring subrecipients to produce documentation of LBP testing prior to any work commencing. Additionally, Grants Administration’s Construction Checklist used for grant-funded construction and housing projects includes a check for LBP compliance.

Environmental Health Services Division at the Tulsa City County Health Department (TCCHD) continued operating the Lead Hazard Control Program, which was launched in October 2020. This program identified lead-based paint in homes throughout Tulsa County. The Lead Hazard Control Program’s (LHCP) goal is to create healthy living conditions for children under the age of 6 through a HUD grant. TCCHD’s outreach includes lead testing and home inspections, Safe and Healthy Homes education, tenant rights, and promoting lead testing in children. The City of Tulsa is helping advance the LHCP in three keyways: 1) Working in Neighborhoods (WIN) is assisting TCCHD by referring citizens who contact them about housing rehabilitation to this new program; 2) the Mayor’s Office is helping to advertise LHCP by including it as a component in the Goldstar Landlord Program; and 3) the City has assisted in planning numerous education events to increase awareness of housing safety.

Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j)

To attempt to break the cycle of poverty for the City's youth, the City continued to fund education programs and provide after school programs and transitional living programs for youth. In addition, educational needs and employment training of low-income parents were also addressed with CDBG funding. Other programs offered mentoring to people released from prison and assistance to victims of abuse. Services to help homeless individuals on a path to self-sufficiency were also conducted during the program year.

The City of Tulsa received CARES Act funding from various sources which was used in a variety of ways to help address the needs of citizens and businesses because of the coronavirus pandemic. The mayor formed a Coronavirus Relief Fund Working Group to ensure the various sources of funds were allocated to address critical needs and to eliminate duplication. Staff from Grants Administration participated in this group to ensure the CDBG and ESG CARES Act funding was allocated to areas of need based on eligible use of the funds. In PY23 the City expended $240,561 in CARES act funding through 4 projects aimed at providing suitable living environments.

The Tulsa Housing Authority’s Family Self-Sufficiency (FSS) Program also provided resources to assist families toward becoming self-sufficient.  Interested residents participate in the program to establish goals, such as employment or homeownership. An escrow account is established for each participant and money is added to this fund when they meet their goals and program requirements. Once families meet their goals, they are encouraged to use the escrow funds to pursue homeownership. 

Actions taken to develop institutional structure. 91.220(k); 91.320(j)

Program Year 2023 goals and priorities were set with input from the public, non-profit organizations and the City’s HUD Community Development Committee. In October grant applicants were informed of the City’s goals, priorities and target areas. Once funding was awarded, the HUD Community Development Committee (CDC) continued to review the performance of projects and programs during the year. 

The City of Tulsa utilized City departments as well as non-profit organizations, community and faith-based organizations, developers, and social service agencies to carry out projects for the second year of the City’s five-year plan. Multiple philanthropic organizations throughout the City also provide funding to the same projects/programs funded with HUD grant dollars. These leveraged dollars allowed our grant recipients to continue or expand their programs during the year. 

Assisting low- and moderate-income persons, especially the unemployed, is critical to the economic success of the City of Tulsa; therefore, the City of Tulsa funded programs that assist such persons in becoming economically self-sufficient through skills training and workforce development services. The City of Tulsa also addressed economic opportunities by providing funding to a Community Development Financial Institution (CDFI) to provide loans to businesses normally excluded from the economic mainstream so that jobs would be created through the development, stabilization and expansion of small businesses. 

To ensure continued compliance with the HEARTH Act, Grants Administration (GA) worked closely with the city’s Continuum of Care and Emergency Solutions grant recipients serving the homeless. Tulsa’s Project Sponsor for the HOPWA grant, Tulsa CARES, completed an expansion of their facility three years ago using private funds. This enables them to continue to offer more services through collaboration with other organizations and clients have better access to public transportation.

Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)

Tulsa benefits from a strong and cohesive coalition of local government officials, service providers, lenders, and volunteers.  These various groups coordinate effectively to avoid duplication of services and facilitate a delivery system which meets the needs of Tulsa's various populations.  

The City of Tulsa continued its public outreach effort to educate and engage the public regarding HUD Grants and televised all HUD Community Development Committee meetings.

Coordination and integration of ESG-funded activities with other programs is being implemented through the Tulsa Continuum of Care’s 5-Year Strategic Plan. This plan provides a strategic, community-wide system to prevent and end homelessness in the Tulsa County geographic area.

The Landlord Tenant Resource Center (LTRC), a division of the CoC lead agency, Housing Solutions, continued its efforts to offer access to resources and education related to eviction diversion and prevention. Highlights from this work include: 1) Launch and facilitate Tulsa's Eviction Diversion Program, the Social Services Hub (Hub) which served over 9,800 tenants and 170 landlords since opening in August 2021; 2) Hold events to bring a mobile unit, staff, and resources to meet with tenants and landlords onsite; 3) Participate in community-wide events; and (4) Provide plain language resources in both English and Spanish to landlords and tenants about resources, programs, rights and responsibilities education, and court navigation.

During PY23 the City awarded over 5.8m of funding received through The Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program, authorized by the American Rescue Plan Act, to local non-profits service providers to help develop capacity.

Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice.  91.520(a)

Additional Information has been requested for this section and will be reported on in the Final CAPER.

The City of Tulsa partners with the Tulsa Area Fair Housing Partnership (“TAFHP”) to provide outreach activities for the general public, home buyers/renters, and realtors/landlords. TAFHP continued to provide outreach activities throughout the program year. In September 2023, a Fair Housing Summit was held. The event was free and open to the public.  

The Mayor’s Office of Resilience and Equity (MORE) collaborated with various external partners for an outreach/resource event assisting potentially displaced residents.

 

Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements

All funded projects and agencies were assigned a risk factor rating to identify which projects were to be monitored on-site during the year. This assessment rates risk based upon the type of project, compliance issues, complexity of the project, and known capacity of the agency. Agencies with a high-risk rating were selected for formal onsite monitoring as well as those programs not monitored recently.  GA utilizes the HUD CPD Monitoring Handbook as its standard and guideline for each formal monitoring visit. Desk monitoring of all HUD-funded programs and projects was conducted throughout the year to ensure compliance with regulations and agreement requirements. Physical projects are inspected on a periodic basis until completion to confirm construction/rehabilitation projects are progressing and funds are being spent as planned. 

For new HOME rental projects, on-site inspections occur throughout the project and the first on-site monitoring occurs within 12 months after project completion.  Because of the 2013 HOME Final Rule, unless a rental project is considered a high-risk property, HOME monitoring schedules have been adjusted to ensure these on-site monitoring visits for rental properties still under the period of affordability are conducted at least every three years. The Rental Annual Reporting requirements included in each rental written agreement ensure that the properties have a desk monitoring review yearly and that they remain financially viable and are operated/managed according to the HOME requirements. 

It is the policy of the City of Tulsa to encourage the use of minority or woman owned businesses in contracting opportunities.  As part of HUD’s grant requirements and written agreements, agencies performing construction and rehabilitation projects are encouraged to hire Section 3 residents and/or utilize Section 3 businesses and WMBE businesses when contracting or subcontracting. 

Citizen Participation Plan 91.105(d); 91.115(d)

Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.

In accordance with the Citizen Participation Plan, the City of Tulsa posted notices in the Tulsa World at least 14 days in advance of public hearings.  In addition, notice was posted on the City’s website and social media sites. In addition, notice was posted on the City’s website and social media sites. The draft CAPER will be available for public comment from September 5 – September 20, 2024.

Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.

The City of Tulsa did not make any changes to the CDBG program objectives during the year. The City monitored the expenditure of CDBG funds throughout the year to ensure that projects awarded funds, either during this year or from prior periods, were completed and dollars expended.

As per Ordinance 23362, agencies that did not expend all awarded funds were asked to provide certain documentation to carryover funds into the next program year. Instances where sufficient documentation was not provided resulted in funds being recaptured and reprogrammed by the City.

Does this jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?

This program is no longer active.

 


 

Include the results of on-site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations

Please list those projects that should have been inspected on-site this program year based upon the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues that were detected during the inspection. For those that were not inspected, please indicate the reason and how you will remedy the situation.

All HOME rental projects subject to the affordability period were monitored during the program year. Since annual onsite monitoring is no longer required per the 2013 HOME Final Rule, projects with no findings or concerns form the previous onsite monitoring are identified as low risk and scheduled for an onsite monitoring in a two or three-year cycle. Annual monitoring includes finances, occupancy, marketing, property condition, and management reports which are submitted each year according to the established rental monitoring schedule. There are currently 22 developments under the period of affordability, 13 are multi-family and 9 are for seniors.

Onsite monitoring at all developments involved:

  • A review of tenant files of the HOME-assisted units to verify compliance with:
    • Income calculations and documentation according to HUD’s Part 5 income determinations and HUD’s applicable income limits for Tulsa
    • Leases and rent charges to verify the appropriate HOME rental rates and utility allowances as approved by GA and in compliance with HOME rental rate limits and utility allowances
  • An inspection of HOME-assisted units to ensure compliance with Tulsa’s local codes
  • Overall inspection of complex exterior, surroundings, and common areas.

The following is a summary of the onsite monitoring conducted in PY23:

Tulsa Day Center: Hudson Villas (multi-family with 18 units part of a SHP initiative, 30 HOME units)- The next scheduled onsite monitoring is in the final quarter of 2024.

The Acquisition Group (TAG): Norwood Apartments (Multi-Family 25 HOME units). The next scheduled onsite monitoring is November 2024.

RHG Group (RHG): Cherokee Meadows (Senior Housing with 3 HOME units). The next scheduled onsite monitoring is January 2026.

Gorman: Pecan Creek Apartments (Multi-Family with 10 HOME units). The next scheduled onsite monitoring is December 2024.

Mental Health Association in Tulsa (MHAT), dba Mental Health Association Oklahoma (MHAOK): All MHAT properties are multi-family and contain 229 HOME units. Each property has the following number of HOME units: Abbey Road (48), Altamont (31), Indianapolis (16), City Gardens (92), and Baltimore Apartments (12). GA staff conducted onsite monitoring May 16, 2023, through May 18, 2023 and the final monitoring report is pending, 2024 on-site monitoring will occur in the fourth quarter of 2024. Additionally, all annual reports were reviewed to ensure the operations of the rental development  HOME regulations and GA policies. A few items needed corrections/revisions. Final outcomes were pending as of June 30, 2024. Approval of the annual Utility Allowance at City Gardens is completed yearly. The next onsite monitoring is scheduled for May 2026.

MACO Development Company (MACO): Northwind Estates, Phase II (Multi-family senior independent living complex). Next scheduled onsite monitoring is November 2024.

Tulsa Housing Authority (THA) THA has a total of 164 HOME units, containing elderly and multi-family properties. Each multi-family property contains the following number of HOME units:  Latimer Phase I (28), Haskell Phase II (17), Newton Phase II (56), Osage North Phase IV (49), and Nogales Phase V (14). GA staff conducted onsite monitoring in April 20-22, 2022; however, monitoring was suspended for 45 days, and onsite monitoring resumed on July 15, 2022. All annual reports were reviewed to ensure the operations of the rental development complied with HOME regulations and GA policies. A few items needed corrections/revisions, but all outstanding items were resolved as of August 1, 2022. The next scheduled onsite monitoring is in February 2025. Two properties’ Affordability periods expired as of January and July 2023: Latimer MidRise and Latimer Phase I.

Vintage Housing: Vintage Housing has a total of 57 HOME units of elderly housing and each property contains the following number of HOME units: Cornerstone Village (24), Heritage Landing (7), Brookhollow Landing (10), Whittier Villas (6), and Whittier Heights (10). GA staff conducted onsite monitoring April 4, 2023. Additionally, all annual reports were reviewed to ensure the operations of the rental development complied with HOME regulations and GA policies. A few items needed corrections/revisions. Final outcomes were resolved as of March 28, 2024. Approval of the annual Utility Allowance for Whittier Heights and Whittier Villas is completed yearly. The next onsite monitoring is scheduled for the final quarter of 2024.

Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units. 92.351(b)

GA includes in its grant administration policies that all housing projects include an Affirmative Fair Housing Marketing Plan (AFHMP) that follows the Affirmative Fair Housing Policy established by GA. These plans are required with each application for a housing project and must be updated periodically until land use restrictions on the property have expired. Yearly rental reporting requirements include a review of the most recent AFHMP for each property location and a narrative to report the outcome of the marketing and outreach efforts and any changes that will be made for the following year. The Tulsa Area Fair Housing Partnership (TAFHP) members play a big part in the education, awareness, and outreach efforts in the city. Subrecipients and local housing developers are among the members of this organization and help carry out the TAFHP plans.

Data on the amount and use of program income for projects, including the number of projects and owner and tenant characteristics

Program income was not incurred this program year.  

Household Type

Household Size

Household Race/Ethnicity

Household Income

N/A

N/A

N/A

N/A

Describe other actions taken to foster and maintain affordable housing.  91.220(k) (STATES ONLY: Including the coordination of LIHTC with the development of affordable housing).  91.320(j)

Not applicable

Identify the number of individuals assisted and the types of assistance provided

Table for report on the one-year goals for the number of households provided housing using HOPWA activities for: short-term rent, mortgage, and utility assistance payments to prevent homelessness of the individual or family; tenant-based rental assistance; and units provided in housing facilities developed, leased, or operated with HOPWA funds.

Number of Households Served Through:

One-year Goal

Actual

Short-term rent, mortgage, and utility assistance payments

90

80

Tenant-based rental assistance

80

39

Units provided in transitional housing facilities developed, leased, or operated with HOPWA funds

0

0

Units provided in permanent housing facilities developed, leased, or operated with HOPWA funds

0

0

Total

170

119

Table 14 – HOPWA Number of Households Served

Narrative

The Tulsa CARES Housing Program has successfully administered the Housing Opportunities for Persons with AIDS (HOPWA) program since 1995. The housing program is designed to work collaboratively with other programs and service providers to identify and develop short- and long-term strategies for meeting the needs of low-income people living with HIV/AIDS and their families. Overarching housing program client goals include: 1) to establish or better maintain a stable living environment for program clients, 2) to improve access to HIV treatment and other health care support, and 3) to prevent homelessness among households living with HIV/AIDS. The actual numbers listed above do not account for duplications. More details regarding the PY 2023 HOPWA funded Housing Program goals are provided in the HOPWA CAPER located in the attachments.

 

This will be reported on in the Final CAPER.

Total Labor Hours

CDBG

HOME

ESG

HOPWA

Total Number of Activities

0

0

0

0

Total Labor Hours

0

0

0

0

Total Section 3 Worker Hours

0

0

0

0

Total Targeted Section 3 Worker Hours

0

0

0

0

 

Qualitative Efforts – Number of Activities by Program

 

CDBG

HOME

ESG

HOPWA

Outreach efforts to generate job applicants who are Public Housing Targeted Workers

0

0

0

0

Outreach efforts to generate job applicants who are Other Funding Targeted Workers.

0

0

0

0

Direct, on-the job training (including apprenticeships).

0

0

0

0

Indirect training such as arranging for, contracting for, or paying tuition for, off-site training.

0

0

0

0

Technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching).

0

0

0

0

Outreach efforts to identify and secure bids from Section 3 business concerns.

0

0

0

0

Technical assistance to help Section 3 business concerns understand and bid on contracts.

0

0

0

0

Division of contracts into smaller jobs to facilitate participation by Section 3 business concerns.

0

0

0

0

Provided or connected residents with assistance in seeking employment including drafting resumes, preparing for interviews, finding job opportunities, connecting residents to job placement services.

0

0

0

0

Held one or more job fairs.

0

0

0

0

 

Qualitative Efforts – Number of Activities by Program, continued

 

CDBG

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ESG

HOPWA

Provided or connected residents with supportive services that can provide direct services or referrals.

0

0

0

0

Provided or connected residents with supportive services that provide one or more of the following: work readiness health screenings, interview clothing, uniforms, test fees, transportation.

0

0

0

0

Assisted residents with finding childcare.

0

0

0

0

Assisted residents to apply for or attend community college or a four-year educational institution.

0

0

0

0

Assisted residents to apply for or attend vocational/technical training.

0

0

0

0

Assisted residents to obtain financial literacy training and/or coaching.

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0

0

0

Bonding assistance, guaranties, or other efforts to support viable bids from Section 3 business concerns.

0

0

0

0

Provided or connected residents with training on computer use or online technologies.

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0

0

0

Promoting the use of a business registry designed to create opportunities for disadvantaged and small businesses.

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0

0

0

Outreach, engagement, or referrals with the state one-stop system, as designed in Section 121(e)(2) of the Workforce Innovation and Opportunity Act.

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0

0

0

Other.

0

0

0

0

 

No completed HOME activities required Section 3 reporting during this program year.

ESG Supplement to the CAPER in the SAGE HMIS Reporting Repository

For Paperwork Reduction Act

1) Recipient Information

Basic Grant Information

Recipient Name

TULSA

Organizational SAMS Number

078662251

EIN/TIN Number

736005470

Identify the Field Office

OKLAHOMA CITY

Identify CoC(s) in which the recipient or subrecipient(s) will provide ESG assistance

TULSA CITY/COUNTY

 

ESG Contact Name

Prefix

Mr.

First Name

Rhys

Middle Name

 

Last Name

Williams

Suffix

 

Title

GRANTS MANAGER

 

ESG Contact Address

Street Address 1

175 E 2nd Street, Suite 1560

Street Address 2

 

City

Tulsa

State

OK

ZIP Code

74103

Phone Number

9185962604

Extension

 

Fax Number

 

Email Address

rhyswilliams@cityoftulsa.org

 

ESG Secondary Contact

Prefix

Mrs.

First Name

Katlin

Last Name

Wahl

Suffix

 

Title

 

Phone Number

9185967537

Extension

 

Email Address

kwahl@cityoftulsa.org

 

2) Reporting Period—All Recipients Complete

Program Year Start Date

07/01/2023

Program Year End Date

06/30/2024

 

3a. Subrecipient Form – Complete one form for each subrecipient

Subrecipient or Contractor Name

Center for Housing Solutions, Inc.

City

Tulsa

State

Oklahoma

Zip Code

74120

SAMS Number

117439606

Is subrecipient a victim services provider

No

Subrecipient Organization Type

Not-for-profit

ESG Subgrant or Contract Award Amount

$65,111.00

 

Subrecipient or Contractor Name

Domestic Violence Intervention Services, Inc.

City

Tulsa

State

Oklahoma

Zip Code

74110

SAMS Number

11449977

Is subrecipient a victim services provider

Yes

Subrecipient Organization Type

Not-for-profit

ESG Subgrant or Contract Award Amount

$28,293.00

 

 

 

 

Subrecipient or Contractor Name

Family Safety Center

City

Tulsa

State

Oklahoma

Zip Code

74103

SAMS Number

801712188

Is subrecipient a victim services provider

No

Subrecipient Organization Type

Not-for-profit

ESG Subgrant or Contract Award

$25,000.00

Subrecipient or Contractor Name

Legal Aid Services of Oklahoma, Inc.

City

Tulsa

State

Oklahoma

Zip Code

74120

SAMS Number

089770473

Is subrecipient a victim services provider

No

Subrecipient Organization Type

Not-for-profit

ESG Subgrant or Contract Award Amount

$28,200.00

 

Subrecipient or Contractor Name

Tulsa Day Center

City

Tulsa

State

Oklahoma

Zip Code

74103

SAMS Number

938338324

Is subrecipient a victim services provider

No

Subrecipient Organization Type

Not-for-profit

ESG Subgrant or Contract Award

Shelter $43,700.00

 

 

Subrecipient or Contractor Name

Youth Services of Tulsa, Inc.

City

Tulsa

State

Oklahoma

Zip Code

74120

SAMS Number

121254585

Is subrecipient a victim services provider

No

Subrecipient Organization Type

Not-for-profit

ESG Subgrant or Contract Award Amount

$49,100.00


The Following information is now collected using HUD’s Sage HMIS Reporting Repository.
Information for both ESG and ESG-CV are in the attachments

4) Persons Served

4a. Complete for Homelessness Prevention Activities

Number of Persons in Households

Total

Adults

13

Children

11

Don’t Know/Refused/Other

1

Missing Information

0

Total

85

Table 15 – Household Information for Homeless Prevention Activities

 

4b. Complete for Rapid Re-Housing Activities

Number of Persons in Households

Total

Adults

55

Children

26

Don’t Know/Refused/Other

0

Missing Information

0

Total

81

Table 16 – Household Information for Rapid Re-Housing Activities

 

4c. Complete for Shelter

Number of Persons in Households

Total

Adults

517

Children

157

Don’t Know/Refused/Other

0

Missing Information

0

Total

674

Table 17 – Shelter Information


4d. Street Outreach

Number of Persons in Households

Total

Adults

318

Children

18

Don’t Know/Refused/Other

10

Missing Information

0

Total

346

Table 18 – Household Information for Street Outreach

 

4e. Totals for all Persons Served with ESG

Number of Persons in Households

Total

Adults

903

Children

212

Don’t Know/Refused/Other

11

Missing Information

0

Total

1,126

Table 19– Household Information for Persons Served with ESG

 

5) Gender—Complete for All Activities

 

Total

Male

559

Female

529

Transgender

22

Don't Know/Refused/Other

7

Missing Information

9

Total

1,126

Table 20 - Gender Information

 

6) Age—Complete for All Activities

 

Total

Under 18

212

18-24

88

25 and over

815

Don’t Know/Refused/Other

2

Missing Information

9

Total

1,126

Table 191 – Age Information

 

7) Special Populations Served—Complete for All Activities

This will be reported on in the Final CAPER.

Number of Persons in Households

Subpopulation

Total

Total Persons Served – Prevention

Total Persons Served – RRH

Total Persons Served in Emergency Shelters

Veterans

 

 

 

 

Victims of Domestic Violence

 

 

 

 

Elderly

 

 

 

 

HIV/AIDS

 

 

 

 

Chronically Homeless

 

 

 

 

Persons with Disabilities:

Severely Mentally Ill

 

 

 

 

Chronic Substance Abuse

 

 

 

 

Other Disability

 

 

 

 

Total (unduplicated if possible)

 

 

 

 

           

Table 202 – Special Population Served

 


The Following information is now collected using HUD’s Sage HMIS Reporting Repository.
Information for both ESG and ESG-CV are in the attachments

8) Shelter Utilization

Number of New Units – Rehabbed

0

Number of New Units – Conversion

0

Total Number of bed - nights available

69531

Total Number of bed - nights provided

60445

Capacity Utilization

87%

Table 23 – Shelter Capacity

 

9) Project Outcomes Data measured under the performance standards developed in consultation with the CoC(s)

This will be reported on in the Final CAPER.

A. Emergency Shelter - Percentage of households exiting from emergency shelter into transitional or permanent housing (excluding youth and DV shelters):

B. Prevention & Rapid Rehousing - Percentage of clients who remained in permanent housing within six (6) months following the last receipt of assistance:

This section will be reported on in the Final CAPER.

The Following information is now collected using HUD’s Sage HMIS Reporting Repository.
Information for both ESG and ESG-CV are in the appendix. See Section 4 – Additional Reports

11) Expenditures

11a. ESG Expenditures for Homelessness Prevention

 

Dollar Amount of Expenditures in Program Year

 

2021

2022

2023

Expenditures for Rental Assistance

0

0

0

Expenditures for Housing Relocation and Stabilization Services - Financial Assistance

0

0

0

Expenditures for Housing Relocation & Stabilization Services - Services

0

0

0

Expenditures for Homeless Prevention under Emergency Shelter Grants Program

0

0

0

Subtotal Homelessness Prevention

0

0

0

Table 214 – ESG Expenditures for Homelessness Prevention

 

11b. ESG Expenditures for Rapid Re-Housing

 

Dollar Amount of Expenditures in Program Year

 

2021

2022

2023

Expenditures for Rental Assistance

0

0

0

Expenditures for Housing Relocation and Stabilization Services - Financial Assistance

0

0

0

Expenditures for Housing Relocation & Stabilization Services - Services

0

0

0

Expenditures for Homeless Assistance under Emergency Shelter Grants Program


0


0


0

Subtotal Rapid Re-Housing

0

0

0

75Table 25 – ESG Expenditures for Rapid Re-Housing

 

11c. ESG Expenditures for Emergency Shelter

 

Dollar Amount of Expenditures in Program Year

 

2021

2022

2023

Essential Services

0

0

0

Operations

0

0

0

Renovation

0

0

0

Major Rehab

0

0

0

Conversion

0

0

0

Subtotal

0

0

0

Table 22 – ESG Expenditures for Emergency Shelter

 

11d. Other Grant Expenditures

 

Dollar Amount of Expenditures in Program Year

 

2021

2022

2023

Street Outreach

0

 

0

 

0

 

HMIS

0

0

0

Administration

0

0

0

Table 23 - Other Grant Expenditures

 

11e. Total ESG Grant Funds

Total ESG Funds Expended

2021

2022

2023

 

0

0

0

Table 24 - Total ESG Funds Expended

 

11f. Match Source

 

2021

2022

2023

Other Non-ESG HUD Funds

0

0

0

Other Federal Funds

0

0

0

State Government

0

0

0

Local Government

0

0

0

Private Funds

0

0

0

Other

0

0

0

Fees

0

0

0

Program Income

0

0

0

Total Match Amount

0

 

0

 

0

 

Table 259 - Other Funds Expended on Eligible ESG Activities

 

11g. Total

Total Amount of Funds Expended on ESG Activities

2021

2022

2023

 

0

0

0

Table 30 - Total Amount of Funds Expended on ESG Activities